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Reviewing the Application for Accreditation

REVIEWING THE APPLICATION FOR ACCREDITATION

An application for accreditation with accompanying documentation shall be filed by the ATS employees in an appropriate manner. Completeness and adequacy of each application for accreditation that was submitted and the accompanying documentation shall be reviewed. In case of submission of incomplete documentation, ATS will ask the conformity assessment body to complete the application. The missing documentation can be added only twice. If the conformity assessment body fails to submit fully completed application after two completions, ATS shall not accept the application and in that case the conformity assessment body has the right to appeal.

After the application for accreditation has been fully completed, it shall be reviewed when the adequacy and clarity of information submitted by the applicant for accreditation shall be determined, including the legal status of the applicant for accreditation, adequacy of the activity performed by the conformity assessment body that the accreditation is sought for and if accreditation for the activity for which the accreditation is sought is in the scope of the ATS activities. ATS shall assess its own competence-capacity to perform the assessment of the conformity assessment body in terms of its policy, competence and availability of adequate assessors and experts and other necessary resources, and its capacity to perform the initial assessment and grant accreditation on time.

If after the review, ATS cannot accept an accreditation application (e.g. if the scope of accreditation is outside the scope of the ATS activities or for any other justifiable reason), the conformity assessment body shall be informed thereof in writing with an adequate explanation of the reasons for refusal of application.

The conformity assessment body has the right to appeal if it is not pleased with the ATS decision to refuse the application.

- Contracting

After the application for accreditation has been accepted by ATS, mutual queries related to the accreditation procedure, issuance of the accreditation certificate, accreditation maintenance, and accreditation fees shall be stipulated in a contract concluded between ATS and a conformity assessment body. The Contract shall stipulate rights and obligations of the Contracting Parties and other issues related to accreditation, accreditation procedure, granting accreditation act, maintenance of accreditation, accreditation costs. The accreditation contract is concluded with the conformity assessment body - the legal entity that submitted the Application for accreditation, and the contract can state, when needed, the organisational unit of the applicant for accreditation wherein accredited activities will be performed. The Contract shall, on behalf of the conformity assessment body, be signed by the authorised representative of the legal entity. The Contract shall be legally binding from the date on which the contract was signed by the ATS Director. In case when the authorised representative of the legal entity fails to sign the Contract, ATS shall make a decision on accreditation procedure termination.

The conformity assessment body has the right to appeal if it is not pleased with the ATS decision to terminate the accreditation procedure.

- Preliminary visit

When completing an Application for accreditation, a conformity assessment body may wish for a preliminary visit to take place during which its readiness to continue with the assessment procedure shall be assessed, while the conformity assessment body shall bear the prescribed costs.

A preliminary visit shall be performed with the aim of:
- gaining an insight into the conformity assessment body’s organisational set-up, locations, and resources to comply with the scope of accreditation it applied for;
- evaluating its general readiness to proceed with the accreditation procedure;
- gaining an insight into the quality of documentary capacities of the management system as regards the requirements of reference accreditation documents of the conformity assessment body;
- evaluating the duration, scope and necessary resources for performing the assessment.

Minutes on the preliminary visit shall be produced and submitted to the conformity assessment body.

The deadline for commencing the performance of the follow-up activity related to the accreditation procedure shall not be longer than 3 months from the date of the preliminary visit. If the conformity assessment body fails to inform ATS about its willingness to continue with the accreditation procedure, it shall be deemed that it is no longer interested in continuing the accreditation procedure and ATS shall make a decision to terminate the accreditation procedure.

The conformity assessment body has the right to appeal if it is not pleased with the ATS decision to terminate the accreditation procedure.